Trucking & Logistics Bookkeeping Services
IFTA reporting and per-mile cost tracking are eating your time. Twelix handles your books so you can keep your fleet moving.
Mistakes logistics & trucking owners make with their books
These aren't rare edge cases — they show up in almost every new client account we onboard.
Not tracking costs per mile
Accepting loads that lose money because true cost is unknown
We calculate fully-loaded cost per mile including fuel, insurance, and maintenance
Missing IFTA filing deadlines
Penalties and interest from state fuel tax authorities
Quarterly IFTA reports prepared on schedule every time
Ignoring equipment depreciation
Overpaying taxes and understating truck asset values on the balance sheet
Proper depreciation schedules for every piece of equipment
Are these showing up in your books right now?
Get a Free Books ReviewWe'll tell you exactly what we find — no charge.
Logistics & Trucking Bookkeeping Challenges
IFTA Compliance
International Fuel Tax Agreement reporting requires precise mileage and fuel purchase tracking by jurisdiction.
Per-Mile Cost Tracking
Fuel, maintenance, insurance, and driver pay must be tracked per mile for accurate profitability analysis.
Fleet Expenses
Managing maintenance schedules, insurance renewals, and equipment depreciation across an entire fleet.
Driver Settlement
Calculating accurate driver pay with miles, loads, fuel advances, and deductions is complex.
Our Logistics & Trucking-Specific Services
Twelix assigns you a bookkeeper with deep logistics & trucking expertise. Not a generalist — a specialist who knows your business model.
Numbers that actually tell you how your logistics & trucking business is performing
If your current books can't surface these, you're flying blind.
Cost Per Mile
Total expenses divided by miles driven
Core metric for pricing loads and evaluating profitability
Revenue Per Truck
Total revenue divided by active trucks
Identifies underperforming assets in your fleet
Deadhead Percentage
Empty miles as % of total miles
Higher deadhead means wasted fuel and lost revenue
Your bookkeeper should be surfacing these every month.
See How We ReportTools We Work With
Logistics & Trucking tax deductions our bookkeeping service tracks for you
These write-offs are built into how we categorize your expenses from day one — so nothing slips through at tax time.
Fuel Costs
Diesel, DEF fluid, and fuel additives for your entire fleet
Truck Depreciation
Section 179 and MACRS depreciation on tractors and trailers
Repairs & Maintenance
Tires, brakes, engine work, and preventive maintenance
Insurance Premiums
Cargo, liability, physical damage, and workers comp insurance
Tolls & Scales
Highway tolls, weigh station fees, and permit costs
Per Diem Meals
IRS per diem deduction for drivers away from home overnight
Every one of these is included in how we run your books.
See What's Included in Your PlanFlat monthly rate · No contracts · Start in 48 hrs
Why Logistics & Trucking Businesses Choose Twelix
We don’t just keep your books — we give you the financial clarity to run your logistics & trucking business with confidence.
Bookkeepers with trucking and logistics industry expertise
IFTA reporting prepared accurately every quarter
Per-truck and per-route profitability reporting
Fleet depreciation and maintenance cost tracking
24-hour response time on all communications
Logistics & Trucking Bookkeeping FAQ
Yes. We prepare your IFTA reports quarterly with accurate mileage and fuel tracking by jurisdiction.
We set up per-truck and per-route cost tracking so you can see which assets and routes are most profitable.
We track miles, loads, fuel advances, and deductions to ensure accurate driver settlement calculations.
We integrate with TruckingOffice, KeepTruckin, and other fleet management platforms.
Yes. We work with both fleet operators and independent owner-operators.
What our logistics & trucking bookkeeping service covers — already
These aren't questions you need to bring to a meeting with us. They're already built into how our service works.
We track revenue and costs per load or route
Each load or route is tracked with its own revenue and direct cost — so you know your profitability by run, not just by month.
We reconcile fuel card transactions to actual receipts
Fuel card statements are reconciled transaction by transaction — catching any discrepancies before they hit your P&L.
We handle IFTA fuel tax reporting prep
Mileage and fuel purchases by jurisdiction are tracked throughout the quarter so your IFTA filing is always accurate and on time.
We track driver pay, per diem, and owner-operator settlements
Driver wages, per diem allowances, and owner-operator settlements are recorded correctly and reconciled to your payroll provider.
We depreciate trucks and trailers on the correct schedule
Vehicles and trailers are depreciated using the correct MACRS schedule — with Section 179 applied where it benefits you most.
All of the above is already built into every Twelix engagement — and we can show you on your first call.
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Ready to Fix Your Logistics & Trucking Books?
Book a free consultation. We will review your situation and give you a firm quote within 24 hours. No sales pressure.